Automated renewal streamlines the process of renewing an existing service or LOLER contract as it approaches its end date.
By using the details from the existing contract, the system automatically pre-populates the new contract’s renewal dialogue, allowing you to quickly review and edit the information before generation.
This feature also provides the flexibility to renew multiple similar contracts across a site. A comprehensive list of all applicable contracts, including those without an existing agreement, is displayed, enabling you to select and renew them efficiently.
Term Start and End
This section allows you to set the start and end dates for the new contract's renewal term. Pre populated based on the existing term
Status
Use this field to select a different name for the new contract if required. If you have pre-approved renewal prices configured, changing the contract name will automatically update the price field.
Service / LOLER price
This field is pre-populated with the most recent price entered for the selected contract.
Products for Renewal
This table displays all eligible products and their existing contracts. Products are included in this list primarily because they share the same contract name and term as the one being renewed.
Products with a tick in the AutoRenew column will be automatically renewed when you click Save. This setting is linked to the 'Renew on Expiry' checkbox in the main Contract Manager dialogue. You can toggle this value on or off by clicking on the corresponding table entry.
Contract Notes
These notes are pre-populated with details from the previous contract. Please edit them to reflect the new contract accurately.
Once you have verified the new contract terms and selected the correct products, click Save. This action will automatically renew all selected contracts.
For any existing contract that is still active (the end date has not passed), the new contract you have just created will be set to take effect automatically upon the current contract's expiry. This applies to all contracts you have renewed.
Where the end date has passed, the new contract will come into force immediately.